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Academic Records: Drop/Withdraw Appeal | Bismarck State College

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Academic Records: Drop/Withdraw Appeal

The academic records drop/withdraw appeal is used for students wanting to appeal their transcript record.  Form must be submitted by the end of the next semester. (Example: student is appealing Fall 2011, must complete the form before the end of Spring 2012 semester.) Documentation must show a specific date that the extenuating circumstance took place.  Submittal of an Academic Records drop/withdraw appeal does not guarantee the action request will be changed on the student’s transcript.  
 

To be eligible for an academic record appeal one of the following must be met:
  1.  The course(s) must be shown as a drop/withdraw in CampusConnection
  2. Past the last day to drop/withdraw
  3. Received an error when attempted to drop all courses within CampusConnection. These dates will be verified in CampusConnection by the prior to any consideration.
 

Action Requests for Appealing Transcript Record:

  • Grade to W – required documentation would need to support the drop/withdraw of the course(s) prior to “Last Day to Drop or Withdraw to Zero Credits” date on the Dates & Deadlines Schedule.
  • Grade to No W – required documentation would need to support the drop/withdraw of the course(s) prior to the “Last Day to Drop (No Record)” date on the Dates & Deadlines Schedule.
  • W to No W – required documentation would need to support the drop/withdraw of the course(s) prior to the “Last Day to Drop (No Record)” date on the Dates & Deadlines Schedule.
  • Attempted to Drop – no documentation is required. The attempted date will need to be prior to the “Last Day to Drop or Withdraw to Zero Credits” date on the Dates & Deadlines Schedule.


Extenuating Circumstances and Required Documentation

Medical

Student has a medical or health condition that is considered debilitating (i.e., hospitalization and/or catastrophic event) and of a duration that would render completion of the class, even with instructor accommodations, as unmanageable.
 
The diagnosis must have occurred within the semester the student is appealing, and the timing of this diagnosis prevented the student from withdrawing within the appropriate timeframe. 
 
Student must be able to provide the following required documentation:
  • Professional letter (s) of support from student’s physician documenting the student’s situation. 
  • Letter must include dates of service and should address why the medical or health condition would have impacted the student’s ability to attend class (s) and/or meet their academic obligations.
    • Letter must be on letterhead, contain a signature block, and a personal signature
 

Military

Student not on active military service at the beginning of the term who is called or ordered to active military service for fourteen consecutive days or longer during the term.
Student must be able to provide the following required documentation: 
 

Death in Immediate Family

Student has a death in immediate family.  Immediate Family to include husband, wife, son, daughter, father, mother, stepparents, brother, sister, grandparents, grandchildren, stepchildren, foster children, brother-in-law, sister-in-law, daughter-in-law, mother-in-law, and father-in-law.
Student must be able to provide the following required documentation: 
  • Funeral Service Bulletin that can depict student relationship to deceased immediate family member.


Natural Disaster

Student lives in area where a Natural Disaster has occurred that would prevent student from being able to complete course (s). Student would need to explain how this hindered their ability to complete the course.
 
Student must be able to provide the following required documentation: 
  • Official dated newspaper article from area where student lives, documenting natural disaster.
 

Natural Disaster (Work Related)

Student was called to work in area where Natural Disaster occurred which prevented student from completing course(s). 
 
Student must be able to provide the following required documentation:
  • Letter on official employer letterhead documenting dates employee was required to attend to Natural Disaster for work related purposes.
 

Attempted to Drop

Used for student who attempt to drop all course(s) in CampusConnection prior to the "Last Day to Drop or Withdraw to Zero Credits" and receive the following error “Contact the Academic Records/Registrar's Office on your campus for assistance.” Students must submit the date they attempted to drop on the appeal form. 
 

Reasons an Academic Records Appeal Would Be Denied

  • If the appeal is not received within the allotted time frame as outlined in the Student Policy – Course Drop, Withdraw to Zero Credit Appeals.
  • Failure to follow proper drop/withdraw procedures.
  • Lack of knowledge of applicable dates and deadlines.
  • Lack of proper, descriptive documentation.
  • Changes in job, work schedule or employment (*unless related to a natural disaster with sufficient documentation).
  • Failure to verify class schedule and/or schedule changes.
  • Non-attendance of class(es).
  • Personal errors in judgment regarding:
    • Availability of finances to pay associated charges
    • Class workload and academic ability
    • Time management
    • Availability of transportation to and from class
  • Dissatisfaction with course content or method of instruction. If appealing is for this reason, please contact the appropriate Dean.
  • Inadequate, late application or loss of eligibility of financial aid, scholarships, or third-party authorization.
  • Non-receipt of information/notices sent to student's email and/or USPS address.
  • Not benefiting from: 
    • A fee (e.g. wishing to appeal the mandatory/student/class/course/program fees)
    • Course credits regarding degree requirements or changes in major
Note: Remember the burden of proof is on you. The more complete, and specific you can be, the less chance of misunderstanding and the better the Academic Records Office can perform their task.


How to Submit an Academic Records Appeal

Complete the steps below to apply for Academic Records Drop/Withdraw Appeal:

1. Review the Student Policy - Course Drop, Withdraw to Zero Credit Appeals
2. Complete the Academic Records Drop or Withdraw Appeal Form
    *This form is not compatible with Chrome, please use an alternative browser!
3. Attach appropriate documentation to appeal form or submit documentation to the Academic Records Office.
In Person:  Academic Records Office, 1st Floor Schafer Hall
Fax: 701-224-5643
Mail: Bismarck State College
          Attn: Academic Records
          PO Box 5587
          Bismarck, ND 58506-5587
Email: bsc.records@bismarckstate.edu (must come from your BSC email account)
 
Note
Students will receive a confirmation email in their campus email indicating the form has been successfully submitted. Allow 7-10 business days for review.
 
Decision will be emailed to student’s campus email upon completion of review of the appeal. Students should log into their Campus Connection account to review their account for any changes.