Public Affairs Project Request Form

The Public Affairs team provides communication and creative services for Bismarck State College. We are eager to work with you on creating the most effective communications material to meet your objectives, budget, and schedule.

Below are the most commonly requested design and support services we provide:

• Ads
• Banners
• Brochures
• Campus TV Screen Designs/Messages
• Direct Mail Campaigns
• Email Communications
• Event Promotion and Marketing
• Flyers
• Magazines
• Newsletters
• Photography
• Posters
• Print Ads
• Promotional Items
• Social Media
• Video
• Web/Social Media Graphic

Projects are scheduled in the order that they are submitted. If multiple projects have the same deadline, priority will be given to the project submitted first so allow as much lead time as possible.

Print/Design projects CANNOT be completed in less than 5 days. Please allow for adequate turnaround time so projects can be completed successfully for you.

Please use the guide below to plan your project. With the exception of reprints, timelines listed do not include printing time.

• Business Cards/Notecards/Postcards — 8 business days
  • BSC Business Cards are ordered by Human Resources. Please ask your supervisor for more information.
• Brochures/Event Programs (new design) — 10-15 business days
• Multiple Page Booklet — 15-20 business days
• Flyers/Posters — 5-7 business days
• Banners — 10-15 business days
• Pull-Up Floor Banners — 2-4 weeks
• Web Images/Graphics — 2 weeks
• Webpage Updates — 3-5 days business days
• Video/Photography — 2 weeks minimum
  • We currently do not have an in-house photographer. We will hire a photographer based on your needs and budget. 
  • Video production is done on a limited basis and exclusively for Institutional and Enrollment purposes. If you have a project that is outside of this we will hire a videographer based on your needs and budget. 
• Reprint w/ No Changes — 3-5 business days
• Reprint w/Revisions — 1-2 weeks

Public Affairs works with multiple commercial print vendors. Printing generally takes 3-10 business days from the date the project is sent to the vendor to delivery, depending on the size and scope of the project.

Public Affairs will do its best to accommodate rush jobs. However, be aware that we may not be able to accept rush jobs when doing so will compromise the schedule of ongoing time-sensitive projects.

A proof of the project will always be sent to the project requestor prior to print. The requestor is responsible for checking all of the text (spelling, phone numbers, websites, etc.) and ensuring that it follows BSC editorial standards which follows AP style. 

All document text for design projects should be submitted in a Word document that:

• Does not use all caps, extra tabs or extra spaces to visually format text.
• Uses a single space after periods.

Please proofread the text, check the layout carefully and ensure that everyone who has a voice in the project has reviewed and approval prior to submission. Please provide error-free text.

Proofing checklist:

• Check spelling – pay special attention to headlines, subheads and photo captions.
• Verify names, dates, facts and figures.
• Check mail permit, label guide, return address and other mail components.
• Confirm that editing from the previous proof is correct.

Final text should be provided when opening a job ticket. Submitting text after this date may affect the delivery date.

Unless you are using Foundation funds, Public Affairs does not charge for custom creative services – consultation, editing, design, production, some photography, video or coordinating printing. However, we do charge a $25/hour fee for late submissions when contracted assistance is required, or for canceled jobs once we’ve begun design. Complete submission of a job order should include the text, size, quantity and account number to be charged. The job cannot be started without this information. Public Affairs will process the purchase order if one is required.

If your project will be mailed, indicate the type of mailing when your job is requested. The type of mailing may affect layout and printing. All mailed projects (bulk or otherwise) must be approved by BSC Mail Services. Ensuring compliance with postal regulations is included in the client’s proofing process. Extra postage costs may be incurred if the design does not conform to postal regulations. Clients are responsible for all labeling and mailing after the publication has been delivered.

Public Affairs will select a printer for your project based on the specific needs of the project, pricing, and schedule. Changes made to a project after it has been finally approved and sent to the printer may result in additional cost and a delay in the schedule. Projects will be sent to your department as soon as they arrive on campus and are quality checked.

Note: Project completion times are based upon a) the nature of the request, and b) number of projects in the queue.